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How to Create a Master Training Plan for Your New Optometry Software

Training. It can be one of the more difficult things that your practice goes through. Especially if you're training on new optometry software that will play a role in just about every corner of your practice. Your staff might be resistant to the change, or you might be feeling unsure about your purchase decision. The best way to overcome the fear of change is by having a solid working plan in place to get your practice on the right track towards using the new software.

How to Outline Your Optometry Software Training Plan

1. Sit Down with Your Teamundefined

This is such an important step for getting your staff on board. Before you even start shopping for a new system you should include your team on the process. Find out the types of things that they would want in a new system so that you can take it into consideration when shopping.

Once the software is picked, meet again and get their input on how they would like to see the training process go. This way you can all set expectations and goals for the training period.

2. Understand Your Training Options

Talk with your vendor to really understand what types of training options you and your team will have. There might be different options based on your practice needs.

A Basic Rule of Thumb for Eyecare Practices Implementing EHR Software

As the time to implement new EHR software in your practice approaches, your staff might be anxious about the potential changes to their normal daily routine. Before you begin this process of implementation, it is imperative to get all of your team on board with the new EHR software to help make the entire process easier. We know that there are a lot of different strategies out there for making changes in a practice, and it’s not a one size fits all situation. So here we have some basic guidelines to help you determine the best implementation strategy for your practice to take with your new software. 

This guide will show you the benefits and advantages of taking the time to think out the EHR software implementation process. Developing a plan of attack for this will help you better manage the changes occurring in your practice.

How to Prepare for Your New EHR Software

Promote an Implementation Team Leaderundefined

Establishing a single team leader, or maybe more than one depending on your practice’s size, will help push forward and be responsible for your implementation plan of attack. Your team leader helps by assigning tasks and scheduling meetings for the other members of your optical staff, especially during the training period. This internal communication from the team leader should touch all facets of the practice to ensure a smooth implementation.

As we have said in the past, each practice has its own unique priorities and needs. There is no blueprint for EHR implementation, so coming up with your own personal plan of attack is an essential step to this process. A good place to start is by having your team leader work with your EHR vendor to best determine a strategy for your own individual practice.

5 Ways to Fully Utilize Your EHR Software

Improvements in the healthcare IT world are transforming the way that patients and physicians communicate and share information, mainly helping to increase the level of patient care across the country. Connected EHR systems are taking patient care and practice workflow to new heights through tools, features, and with some help from the Meaningful Use program. We understand attesting and reporting to Meaningful Use is a decision each practice must make pending their own situation. The pros and cons of the incentives and penalties concerning Meaningful Use are differently prioritized for every practice, so we understand it’s a big decision.

Whether you attest to the Meaningful Use requirements or not, a practice management and EHR system can still help to improve your practice. We have no bias on which side you choose, we just want you to get the most out of your EHR software! We have a list of 5 advantages to implement and utilize the tools and features of your EHR system within your practice.

New EHR Software: 4 Staff Training Tips

The transition from a paper-based healthcare practice to one which relies on an EHR system can be a daunting task for doctor’s and their staff. But, converting to an EHR doesn't have to be something a practice fears. While EHR software can be associated with a big price tag, tricky installations, and transitional training periods; with proper training your staff can learn even the most complicated systems.

Training is not only helpful for integrating and implementing new EHR software with your staff, it is essential. Effective training will help provide your staff with the maximum level of system knowledge to gain the confidence and competence needed to adapt and thrive when faced with a new software system. Here are four training tips to help lift the fright from your staff and not only train them, but train them well.

Getting Your Staff Ready for New EHR Software

Emphasize Early-Adoptersundefined

Most practices have a known core group of tech-savvy employees whom are able to learn, adapt, and implement new procedures quicker than the rest. These super users, or “guru’s”, can often act as liaisons for the less technically gifted individuals, so training these more educated staff first will encourage the spread and trickling down of EHR training tips and techniques down to the rest of the staff.

An easy way to spot a guru that can help train other staff members is one who is excited about the EHR conversion, is a quick learner, has a high computer literacy, and is patient with others. While these guru’s can help lead, they can’t teach your staff everything. If basic computer training is necessary, we suggest offering in-office tutors or online courses to get your staff up to par and ready to integrate the new EHR software into their daily work.

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